Helsingin Kiinteistöpalvelu Oy modernized time tracking and reporting with Cloud ERP

Helsingin Kiinteistöpalvelu Oy provides property maintenance services for housing companies and commercial properties in Helsinki and Vantaa. The company’s founders, Vesa and Päivi Koppi, combined their expertise in 2009 as property maintenance professionals. What started as a small sole proprietorship has grown into a stable and well-regarded limited company with a dedicated team that knows every client site inside out.

The company continuously invests in its equipment and operational development—and most recently, also in digital tools to improve efficiency and transparency in daily work.

Starting point: paper forms became history

Before implementing Cloud ERP from the Clean Cloud product family, working hours were recorded on paper forms and manually stored in a cloud service. The process was labor-intensive and time-consuming for both employees and administration, and the accuracy of working hours sometimes required after-the-fact verification.

To address these challenges, Helsingin Kiinteistöpalvelu Oy decided to implement Cloud ERP to improve work management and modernize time tracking.

“We wanted to move into modern times. We used a paper-based time sheet form and wanted to switch to using a mobile application. At first, I wondered how employees would react—but the concern was unnecessary. Implementation was easy and the app works for everyone,”

says Päivi Koppi from Helsingin Kiinteistöpalvelu Oy.

Implementation: a fast and smooth transition

Cloud ERP was implemented quickly—after the kick-off meeting, the software was already in use the following week. The rollout went more smoothly than expected, and employees adopted the mobile application without difficulty.

The app menu was customized according to the company’s wishes to be as simple as possible, making everyday use straightforward for both field staff and administration.

Concrete benefits: saving time and money

Cloud ERP has delivered several clear benefits for Helsingin Kiinteistöpalvelu Oy:

● Time savings: Administrative work has decreased, saving the company more than 10 working hours per month.
● Real-time visibility: All time entries appear immediately in the dashboard—no paper sheets to deliver or scan.
● Accuracy and transparency: The mobile app’s location feature ensures employees are at the correct site when their workday begins.
● Fewer errors and delays: Time verification and location checks make reporting more precise and fair.

“The cost of the software pays for itself quickly when time verification and reporting are accurate. Employees are also on time at the site—it immediately shows in smoother operations,”

Päivi Koppi explains.

Overall experience: a modern solution for everyday operations

Cloud ERP has modernized the daily operations of Helsingin Kiinteistöpalvelu Oy. Paper time sheets are now a thing of the past, reporting is automated, and the administrative workload has been significantly reduced.

The application has made everyday work easier for both supervisors and field staff, while bringing transparency across the organization. Cooperation with the software provider has been smooth and reliable.

“Cooperation has been easy and hassle-free. You’ve been easy to reach and things are handled immediately. I definitely recommend the software to other companies in the property sector,”

Päivi Koppi concludes.