CloudOne

CleanCloud™

Clean Cloud™ is a modular software family built together with professional cleaning companies, designed to solve the real operational challenges of the industry — from sales and onboarding to service delivery, contract control, equipment tracking, and quality assurance.

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Key Features

Customer Management & CRM

A centralized CRM built for cleaning businesses, giving full visibility into customers, sales ownership, and service history.

Centralized customer database with complete customer profiles
Customer lifecycle status: lead / active / ended
Customer contacts and key persons stored per organization
Logged customer interactions: calls, meetings, remote meetings, notes
Assigned account owners (sales + supervisor) per customer
Automated company registry lookup for billing and customer information
Customer-specific documents and contract attachments
Regional customer segmentation for structured growth

Booking & Appointment Management

Clean Cloud™ supports structured sales appointment booking and integrates seamlessly into modern workflows.

Import external booking lists into the system (optional / add-on)
Record booked meetings and assign them directly to sales staff (optional / add-on)
Microsoft 365 calendar synchronization for sales schedules

Cleaning Service Definition & Operational Management

Standardize service delivery across locations and ensure every cleaning site has clear tasks, rooms, and expectations.
Site-specific service descriptions tailored to each cleaning contract
Definition of rooms and cleaning tasks per site
Printable service description for cleaners and supervisors
Automated onboarding / “Start Forms” for new customers sent to supervisors and finance

Quotation Creation & Smart Pricing

Fast, structured quoting with parameters built specifically for cleaning contracts and service logic.

Create customer-specific offers directly in the system
Customizable quotation templates per company brand and sales process
Detailed pricing parameters:
○ square meters, intervals, service descriptions
○ payment terms, contract period
○ hourly vs fixed monthly billing
○ billing add-ons and extras
Sales estimates for hours and cleaning days
Supervisor adjustment workflow before approval
AI-driven pricing model based on historical cleaning data since 2008
Raw data access for advanced future development (e.g., regional AI pricing models)

Upselling & Add-On Products

Move seamlessly from quotation to signed contract with built-in consistency and operational handover.

Add-on services and products included as part of contract and billing. Examples:
○ Entrance mat services
○ Hygiene & sanitary supply ordering per customer

Contract Management

Move seamlessly from quotation to signed contract with built-in consistency and operational handover.

Create contracts directly from approved quotations
Company-specific contract templates ready to use
Automated data transfer: contract inherits all offer data (forces start date entry)
Contract distribution to finance and production teams for smooth onboarding

Financial System Integrations

Reduce manual admin with automated data transfer into accounting systems.

Automatic transfer of customer and invoicing information to finance
Current integration: Navision
Upcoming integrations: Procountor and Netvisor

Quality Control & Reporting

Built-in quality governance designed for cleaning operations, enabling continuous improvement and accountability.

Site-specific quality budgets linked to pricing and contract economics
Internal and external quality inspections managed by supervisors
Reporting structured by service description areas and zones
Deviation tracking and exception reporting
Mandatory explanation workflows when full quality scores aren’t achieved

Equipment & Fleet Management (Kärcher Collaboration)

Clean Cloud™ includes specialized fleet and equipment management features developed together with Kärcher, allowing full control of cleaning machines and assets.

Centralized equipment tracking and usage monitoring
Maintenance and service scheduling
Equipment history and lifecycle management
One system to manage machines across teams and locations

Why Clean Cloud™

Designed for real cleaning company workflows
Modular, choose only what you need and scale as you grow
Improves operational efficiency across sales, delivery, quality, and administration
Strong industry adoption with proven results
Supports both local operations and multi-site scaling

Modules of our software family

CleanCloud™
Cloud CRM
Cloud ERP
Cloud Asset
Cloud Forms
Cloud Whistleblowing
Cloud Integrations

What our customers say

With CleanCloud, we are able to manage the entire chain from customer acquisition to service production and quality control. The solution has delivered significant value to the development of our business, and we have been closely involved in the software’s development. To our knowledge, CleanCloud is the only comprehensive software suite tailored specifically for the cleaning industry.

Antti Keltanen (Service Director)
Inhouse Partners Oy

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